Even the largest, most experienced HR and recruiting teams have room for improvement when it comes to hiring processes: They could reduce their time to hire, use stronger interview questions, or reject candidates in a more personal manner. Finding and acting on these opportunities can be complicated without the right insights into your current hiring processes.
Some HR teams have found that the key to identifying improvements in the recruiting process is a recruitment process flowchart. With a flowchart, teams map out the steps between an identified vacancy and the successful hire of a candidate. The resulting diagram shows what hiring processes look like and who needs to be involved in each step. This allows teams to quickly spot areas that could be combined or eliminated — ultimately improving the efficiency and effectiveness of your hiring processes.
Let's explore what a recruitment process flowchart looks like and how it's used by modern HR teams.
What is a recruitment process flowchart?
A recruitment process flowchart is a diagram or visual aid that shows every step in your current or ideal recruiting process. The diagram typically begins when leadership or HR identifies the need for a new hire, and it ends when a candidate accepts the offer and is provided a start date. The steps documented in between include processes like posting openings on job boards, phone screens, interviews, and background checks.
Recruitment flowcharts may vary in their size and scope. For example, a flowchart showing the recruitment process steps at an organization with fewer than 100 employees may contain only a few stages, and involve only a handful of individuals. On the other hand, a flowchart for an organization with more than 1,000 employees may include dozens of steps with branching paths and involve many more team members.
Recruitment flowcharts are sometimes created specifically to train outsourced recruiters or new members of HR departments. This clear and concise visual aid can be a more effective way of onboarding than traditional written documentation. Many modern organizations also use flowcharts to identify potential improvements they can make to the candidate experience, such as shortening the wait time for scheduling interviews or providing feedback.